Term
| Air Force units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle mamagement procedures withtin their areas of responsibility? |
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Definition
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Term
| Which of the following is not an example of an Air Force record? |
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Definition
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Term
| What type of record is created when the Air National Guard (ANG) is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency? |
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Definition
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Term
| Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within |
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Definition
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Term
| Who appoints a records custodian? |
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Definition
| Chief of the Office of Records (COR) |
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Term
| Who should know nd implement the records maintenance, use, and disposition policies and procedures for records maintained? |
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Definition
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Term
| By filling out simmary information for documents you creat, your final records will be... |
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Definition
| easier to manage and retrieve |
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Term
| How does the Air Force Records Information Management System (AFRIMS) ensure standardization and accuracy of every records series? |
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Definition
| Ensuring offices Air Force-wide use the same disposition instructions for records. |
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Term
| What type of labels does the Air Force Records Information Management System (AFRIMS) print? |
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Definition
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Term
| AFRIMS generates a file disposition control label for... |
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Definition
| each item listed on the file plan |
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Term
| How many disposition authorities (table and rule) are allowed per records series? |
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Definition
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Term
| What identifies file records and provides the cutoff for the records? |
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Definition
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Term
| Where are labels placed on the file folders? |
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Definition
| Placement is based on the needs of the office and is consistent |
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Term
| What information does not appear on the subdivision label? |
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Definition
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Term
| What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive seriese numbers to be placed on the drawer label? |
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Definition
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Term
| What should you remove from a document prior to filing? |
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Definition
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Term
| Why is the file plan filed as the first item in a filing system? |
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Definition
| To help retrieve filed documents efficiently |
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Term
| What gives the reader a reference trail to follow when a document is located somewhere else? |
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Definition
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Term
| When using additional copies of a record for cross-referencing, how is the cross-reference location identified? |
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Definition
| Mark each copy by circling the appropriate file code showing where the duplicate copies are filed. |
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Term
| Cross-referencing provides more reliable files service as long as... |
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Definition
| excessive cross-referencing is avoided. |
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Term
| What determination mist be made before a record can be loaned to an unauthorized person? |
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Definition
| Period of time the record is needed. |
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Term
| What is "disposition," when dealing with Air Force records? |
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Definition
| Actions taken with inactive records. |
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Term
| What is disposition based when dealing with Air Force records? |
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Definition
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Term
| How does the records disposition program play a key role in the management of Air Force records? |
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Definition
| Economic and efficient management |
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Term
| How ling are long-term paper records 10 years or older handled? |
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Definition
| Retired to authorized federal records centers. |
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Term
| Who is authorized to approve the permanent retention of records? |
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Definition
| Archivist of the United States. |
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Term
| When units change status but do not change function or mission, files are... |
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Definition
| continued and cut off the same way and at the same time as if no change of status had occurred. |
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Term
| The emergency disposal of records, without regard to tables and rules, is applied when the records... |
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Definition
| are a menace to healthy, life, or property. |
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Term
| what is the first part of the plan when developing a vital records plan? |
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Definition
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Term
Which of the following is not a cuttoff period?
A) Monthly
B) Quarterly
C) Fiscal year(FY)
D) Calendar year (CY) |
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Definition
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Term
| At lest how many years remaining retention must records have to be shipped to a federal records center? |
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Definition
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Term
| What type of records does the SF 135, Records Transmittal and Receipt, identify? |
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Definition
| Retirenment to a federal records center, staging center, or transfer to another organizaiton |
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Term
| What type of records does the staging are store? |
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Definition
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Term
| Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area? |
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Definition
| Base records manager (BRM) |
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Term
| To recycle Privacy Act (PA) material, what must cecycling contracts include? |
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Definition
| Specific contract clause on safeguarding privacy material until its destruction. |
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Term
| Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation, to? |
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Definition
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Term
| Which of the following is an objective for determining retention? |
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Definition
| How much Air Force documentation is really essential. |
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Term
| What is the official daily publication for rules, proposed rules, and notices of federal agnecies and organizations, and other presidential documents? |
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Definition
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Term
| What is one of the duties of the Air Force Federal Register Liason Office (AFFRLO)? |
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Definition
| Provide advice/guidance to Air Force personnel on publishing rules and notices |
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