Term
| What is the basis for drafting and enforcing all federal laws governing the US? |
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Definition
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Term
| Which title of the US code spells out the general provisions and punitive articles of the UCMJ? |
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Definition
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Term
| Who mainly develops ROE, and who is responsible for individual unit compliance? |
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Definition
(1) General officers with approval from the National Command Authority.
(2) Subordinate commanders. |
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Term
| Who has inspection responsibility over the National Guard? |
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Definition
| The department secretaries of the US Army and Air Force. |
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Term
| ____ (1) Assigns homeland defense responsibility to the National Guard. |
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Definition
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Term
| ____ (2) Includes the War Power Resolution. |
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Definition
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Term
| ____ (3) Defines all Federal crimes. |
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Definition
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Term
| ____ (4) Creates the DOD as the executive component of US government. |
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Definition
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Term
| ____ (5) Expands on Constitutional Authority to enter US forces into conflict. |
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Definition
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Term
| What can the results of the Schmitt Analysis be used for? |
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Definition
| To classify operations as either military or diplomatic. |
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Term
| 1. When was the Air Force IO doctrine finalized and published? |
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Definition
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Term
| Who the principal defense policy advisor to the president? |
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Definition
| The Secretary of Defense. |
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Term
| Who manages Air Force publications? |
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Definition
| Air Force publications are managed by the AFDPO. |
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Term
| According to the Air Force’s operations doctrine what are the two pillars of IO? |
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Definition
| Information warfare and information-in-warfare. |
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Term
| What are AFNOIs and what are they used for? |
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Definition
AFNOIs are directive specialized publications providing operating procedures and checklists for network
operations. AFNOIs are used to document standard processes as well as operate, maintain, or troubleshoot
network software and equipment and are generated for technical subjects not covered by Air Force
publications or technical orders. |
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Term
| How do AFPDs relate to AFIs? |
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Definition
AFPDs are drafted at the Air Force level and provide guidance for AFIs. AFIs are drafted at the MAJCOM
and FOA level. |
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Term
| What do OIs assign and how do they differ from AFIs? |
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Definition
OIs assign directive actions, responsibilities, and prescribe procedures. OIs differ from AFIs in that they are
written at a much lower organizational level such as a squadron or flight level. |
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Term
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Definition
TOs provide official guidance on producing, configuring, installing, maintaining, modifying and operating
equipment or systems. |
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Term
| Define telecommunications and what does it provide us with? |
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Definition
Telecommunications is known as electronic communications and provides us with the transmission of
analogs or digital bits information to convey data over significant geographical distances to communicate. |
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Term
| What does the Air Force portal provide Air Force users? |
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Definition
| The Air Force portal provides essential online resources for the Air Force and its users at a single location. |
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Term
| What are the Air Force portal’s three key features? |
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Definition
(1) Common virtual platform for access and sharing accurate information.
(2) Catalyst for reducing overlap and duplication among cross-functional information systems.
(3) Means for conducting self-service functions. |
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Term
| What spectrum of topics does the Air Force portal cover? |
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Definition
The Air Force portal covers the spectrum of Air Force missions and processes including business, combat
support and command and control processes. |
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Term
| What is the most important part of the Air Force portal initiative? |
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Definition
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Term
| What does the single-sign-on enable authorized users with on the Air Force portal? |
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Definition
| To enter their passwords once and gain access to all their applications with no further log-in. |
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Term
| Who manages access groups for organizational content publishers? |
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Definition
| Advanced content managers. |
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Term
Who works in collaboration with the content publishers to ensure information on the Air Force
portal is accurate and applicable with AFIs and Air Force portal guidance? |
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Definition
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Term
| Who is considered the “owner” of some amount of content on the Air Force portal? |
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Definition
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Term
| What is the Air Force goal concerning accessibility to Internet resources? |
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Definition
| To provide personnel requiring access for official business maximum accessibility to Internet resources. |
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Term
| Who may authorize personal use of government provided hardware and software? |
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Definition
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Term
Failure to observe the prohibitions and mandatory provisions of AFI 33–129, Web Management
and Internet Use, by military personnel is a violation of which UCMJ article? |
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Definition
| UCMJ, Article 92, Failure to Obey Order or Regulation. |
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Term
Who appoints Air Force portal content managers and content publishers for public and private
websites? |
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Definition
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Term
| What exactly is electronic mail or e-mail? |
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Definition
| E-mail, is a method of exchanging digital messages from one originating party to one or more recipients. |
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Term
| When should you use e-mail summaries? |
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Definition
| Use summaries to sum up a lengthy e-mail or to re-emphasize topics of significant importance. |
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Term
| What plays a vital role in managing and operating Air Force activities? |
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Definition
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Term
Whose rights must be protected through the proper implementation of the records management
programs? |
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Definition
| Protects the rights of the government and of persons directly affected by Air Force actions. |
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Term
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Definition
| Those that can be altered and have not been signed or officially released. |
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Term
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Definition
| Those that have been signed, officially released, and cannot be altered. |
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Term
| How must Air Force units at all levels manage records? |
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Definition
| Systematically to make sure they are complete, accurate, trustworthy, and easily accessible. |
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Term
Place an X by the items that qualify as records.
____ (1) Stocks of publications.
____ (2) Electronic versions of maps.
____ (3) Library material acquired for reference purposes.
____ (4) Photographs received by an agency of the US government. |
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Definition
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Term
| What records relate solely to an individual’s private affair? |
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Definition
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Term
____ (1) Manages the base staging area
____ (2) Ensures offices of records receive a SAV a least every 24 months.
____ (3) Ensures records custodians attend record management training.
____ (4) Maintains the office files plan and accountability for active and inactive
records.
____ (5) Ensures all personnel who create, maintain, and dispose of records, attend
records management training.
____ (6) Trains all personnel within three months of assignment, whose duties include
filing, maintaining, and disposing of records. |
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Definition
(1) a.
(2) b.
(3) c.
(4) d.
(5) c.
(6) a. |
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Term
| What is the purpose of a staging area? |
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Definition
| For temporary storage of records pending destruction of transfer to a federal records center. |
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Term
Who ensures installation offices of record conduct periodical unit self-inspections and receive a
SAV at least every 24 months? |
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Definition
| RM ensures offices of record receive a SAV at least every 24 months. |
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Term
| What contributed to the need for an ERM solution? |
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Definition
Electronic mail (e-mail) revolutionized the flow of communication and significantly contributed to the need
for an ERM solution. |
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Term
| Who will use dedicated space on the SANs to store e-records? |
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Definition
| Network control center staff. |
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Term
| Who is responsible for ensuring designated storage, proper use and integrity of e-files/e-records? |
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Definition
| Base/unit records professionals, BRMs, FARMs, RC, and COR. |
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Term
| How will protection be applied to files and folders containing sensitive privacy act data? |
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Definition
| By using passwords and group permissions. |
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Term
| Who must monitor the e-file box and assist and or file the records in the box? |
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Definition
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Term
| What is the first step in filing a document? |
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Definition
Assemble documents for filing in the same manner as required for their creation, dispatch, and use with the
latest action on top. |
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Term
| What should you do prior to filing a document if an attachment is missing? |
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Definition
Take action to get the missing records or information included in the file or make a notation to show what
part of the file is missing or where filed, if included in another series. |
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Term
| What items do you remove from a document prior to filing? |
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Definition
Remove all mail control forms and receipts, envelopes, and memo routing or coordination slips, except
those containing remarks of significant record value. |
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Term
| How is a record marked for filing? |
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Definition
Mark records for file by using the word “file” and the proper official’s initials. Mark for file and file code in
the upper right hand corner of the record. Use the item number of the separate series from the file plan. |
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Term
| What is the primary purpose for maintaining records? |
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Definition
| To ensure we can provide information to decision makers whenever and wherever it is needed. |
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Term
| What is the first item in a file plan? |
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Definition
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Term
| What program generates the file disposition control labels? |
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Definition
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Term
| How many tables and rules can be applied to each record series? |
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Definition
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Term
| What are the requirements for placing disposition control labels on a guide card? |
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Definition
Usually affixed to the first (left) tap position of the guide card, the main thing is to be consistent throughout
your files. |
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Term
| What purpose does the disposition guide card serve? |
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Definition
Serves to identify the records filed behind it and to provide cutoff and disposition instructions for the
records. |
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Term
| Where do you place the disposition control label on records located away from the file drawer? |
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Definition
Place the disposition control label either on each container or on a card or sheet of paper in the container or
binder, where it is obvious. |
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Term
Where do you place the disposition control label when a series is filed in more than one
container? |
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Definition
| Place on the first container or on each container. |
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Term
| Name the three record cutoff categories. |
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Definition
(1) N/A – disposition instruction does not contain a month or year.
(2) MO – disposition instructions contain 1 to 11 months.
(3) 30 Sep/31 Dec – disposition instruction contains a year or 12 months or more. |
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Term
| Define the term “disposition” regarding Air Force records? |
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Definition
Disposition is a comprehensive term that includes destruction, salvage, and donation; transfer to the staging
area or records center; and transfer from one organization to another. |
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Term
| How do records custodians accomplish the end-of-year closeout? |
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Definition
| By transferring physical records to the inactive files area or to the staging area. |
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Term
| What form is used as a packing list for transferred or retired records? |
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Definition
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Term
| When is a separate SF 135 prepared? |
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Definition
A separate SF 135 is prepared for each series of temporary records in a shipment and for permanent
records. You must also prepare a separate SF 135 for unclassified, SECRET, CONFIDENTIAL, and TOP
SECRET records, regardless of volume, when records are placed in a staging area |
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Term
| What minimum items should be included on deployed unit file plans? |
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Definition
Maintenance and disposition, policy and precedent, delegations, general correspondence, office
administrative files, transitory, word processing files hard copy maintained in organized file, and
presentation in accordance with the RDS. |
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Term
| What record management advice did the DOD provide on 15 Aug 2003? |
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Definition
That records on combat operations in Iraq and those of all major deployments are of historical value and
must be preserved for future studies and analyses. |
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Term
| Who is the Air Force working with to establish archiving capabilities? |
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Definition
NARA and other major AOR areas such as CENTAF, to establish archiving capabilities within the AOR
and to develop standard procedures for formatting and transferring e-records. |
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Term
| What actions must you take to prevent the compromise of paper or magnetic records? |
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Definition
Records may be destroyed by any method that prevents compromise, such as tearing, burning, or shredding,
as long as personal data is not recognizable and beyond reconstruction. Degauss or overwrite magnetic
tapes or other magnetic medium. |
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