Term
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Definition
| RECORDS ACCESSED AND UTILIZED IN THE CURRENT ADMINISTRATION OF BUSINESS. |
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Term
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Definition
| PREPRINTED BUSINESS FORM CONTAINS CONSTANT INFORMATION (USED EVERY TIME). |
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Term
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Definition
| REFERS TO FOLDERS USED IN FILING DRAWERS (SINGLE, ONE-THIRD, ONE-FIFTH) |
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Term
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Definition
| MAINTAINING ACCURATE DATA WITHIN THE SYSTEM |
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Term
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Definition
SHEET OF FILM CONTAINING MINIATURE IMAGES IN ROWS AND COLUMNS
MICROFICHE - 6 X 4 IN FILE
ULTRAFICHE - 6 X 4 WITH DATE - STORES LARGEST NUMBER OF IMAGES ON MICROFILM |
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Term
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Definition
GUIDES ARE EITHER PRIMARY OR SECONDARY.
OUTLINE CLASSIFICATION SYSTEM, SECTIONS OF THE FILE AND ACT AS DIVIDERS. |
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Term
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Definition
| CONTRIBUTE TO CONTINUED SMOOTH OPERATION OF ORGANIZATION AND CAN BE REPLACED OR DUPLICATED IF LOST OR DESTROYED. |
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Term
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Definition
| RECORDS NO LONGER REFERRED TO OR USED ON A LIMITED BASIS. |
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Term
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Definition
| CARD THAT CONTAINS ONLY REFERENCE INFORMATION |
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Term
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Definition
| BEHIND PRIMARY GUIDE, CONTAINS ALL CORRESPONDENCE FOR ONE CORRESPONDENT, SUBJECT OR ACCOUNT. |
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Term
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Definition
| INFORMATION STORED ON MICROCOMPUTER WHERE DOCUMENTS CAN BE FULL-TEXT INDEXED WITH DESCRIPTORS SO EFFECIENT SEARCHING IS POSSIBLE. |
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Term
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Definition
| RECORD CONTAINING REDUCED IMAGES ON FILM. |
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Term
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Definition
| END OF FILE GROUP, CONTAINS RECORDS NOT YET ASSIGNED TO AN INDIVIDUAL FOLDER. |
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Term
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Definition
| RECORDS THAT ARE UNNECESSARY AND HAVE NO PREDICTABLE VALUE. |
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Term
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Definition
| TEMPORARY RECORDS, DISPOSED AFTER USE. |
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Term
| OPTICAL CHARACTER READERS (OCR) |
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Definition
| DOCUMENTS NOT COMPUTER-GENERATED CAN BE SCANNED WITH OCRs AND CONVERTED TO DIGITAL IMAGES. |
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Term
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Definition
| INSERTED WHEN SOMEONE CHARGES OUT (TAKES OUT) AN ENTIRE FOLDER. |
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Term
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Definition
| RECORDS TRANSFERRED OUT ON A SPECIFIC DATE EACH YEAR. |
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Term
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Definition
| RECORDS THAT CAN BE TRANSFERRED AT ANY TIME THAT EVENT IS COMPLETED OR CASE IS CLOSED. |
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Term
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Definition
| A SECONDARY RECORD THAT IS USED TO UPDATE PRIMARY RECORD. |
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Term
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Definition
| RECORDS THAT ARE ACTIVE AND NEEDED FOR CURRENT OPERATIONS. |
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Term
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Definition
| AUTOMATICALLY DELETING CONTENT OF ELECTRONICALLY STORED RECORDS, |
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Term
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Definition
| INFORMATION IN THE FORM OF DOCUMENTS. OFFICIAL DOCUMENTS OF THE COMPANY. |
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Term
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Definition
| CARDS USED FOR FILES USING NUMERIC OR ALHPANUMERIC SYSTEM. |
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Term
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Definition
| RECORDS IN SEMIACTIVE OR INACTIVE STORAGE HAVE A SECONDARY VALUE. |
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Term
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Definition
| GUIDE OR PROJECTION FOR PLACEMENT OF A LABEL. |
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Term
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Definition
| USED IN OPERATION OF COMPANY THAT CAN BE EASILY REPLACED. |
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Term
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Definition
| SPACE ON FORM THAT HOLDS NON-STANDARD INFORMATION WHICH CAN BE WRITTEN IN. |
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Term
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Definition
| RECORDS NEEDED FOR CONTINUOUS OPERATION OF THE FIRM |
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