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Human Relations
Exam 3 - Ch. 5
54
Psychology
Undergraduate 3
10/15/2007

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Term
communication process
Definition
a process involving three parts: 1) a sender of the message, 2) a receiver of the message, and 3) the content of the message
Term
parts of a communication transaction
Definition
six steps commonly referred to as the idea, encoding, transmission, receiving, decoding, and understanding
Term
decoding
Definition
the process in which a receiver attaches meaning to a message
Term
kinesics
Definition
the science of study of nonverbal communication
Term
assume (assumptions)
Definition
to accept as fact without any evidence of proof
Term
emotion-packed phrases
Definition
phrases when combined with different mood levels that can cause an individual to verbally react in inappropriate ways
Term
reacting to others
Definition
a situation in which the emotional, feeling, and irrational characteristics of a person are communicated
Term
responding to others
Definition
a situation in which the rational, thinking, logical part of a person is communicated
Term
hearing
Definition
the physiological sensory process by which auditory sensations are received by the ears and transmitted into the brain
Term
minimal encourages
Definition
brief indicators to the speaker indicating that the receiver is still listening
Term
hidden agenda
Definition
entering a conversation or situation with a special interest in mind, a grudge that we are wanting to bring into the open, or even a "chip on our own shoulder"
Term
external noise
Definition
includes such elements in the physical environment as temperature, a show on television, music on a stereo, loud traffic, or any other external event or distracting influences
Term
two-way communication
Definition
an exchange of information in which the receiver deliberately provides feedback to a sender
Term
nonverbal communication
Definition
messages expressed by other than linguistic means
Term
semantics
Definition
the study of the meaning and changes of meaning in words
Term
symbols in communication
Definition
such things as the selection of words, tone and pitch of voice, nonverbal method, or even types of supportive materials
Term
one way communication
Definition
communication in which a receiver provides no feedback to a sender
Term
communication barriers
Definition
things that stop, block, prevent, or hinder the communication process
Term
verbal communication
Definition
the expression of words; language
Term
double bind
Definition
a situation in which the nonverbal message contradicts the verbal message
Term
paralinguistics
Definition
nonlinguistic means of vocal expression: tone, rate, pitch, and so on
Term
intimate distance
Definition
one of Hall's four distance zones ranging from skin contact to 18 inches
Term
personal distance
Definition
one of Hall's four distance zones, ranging from 18 inches to 4 feet
Term
genuineness
Definition
this means being honest and open about one's feelings, needs, and ideas - being what one really is without front or facade
Term
judging response
Definition
a response that shows that the receiver is making a judgment about the motive, personality, or reasoning of the sender
Term
social distance
Definition
one of Hall's four distance zones, ranging from 4 feet to 12 feet
Term
public distance
Definition
one of Hall's four distance zones, ranging outward from 12 feet
Term
listening
Definition
an intellectual and emotional process that integrates physical, emotional, and intellectual inputs in a search for meaning and understanding
Term
internal psychological filter
Definition
a filter through which all information received is processed.  consists of prejudices, past experiences, hopes, and anxietiess
Term
internal noise
Definition
includes such things as a headache, lack of sleep, daydreaming, preoccupation with other problems, or even a preconceived idea that the message is going to be unimportant or uninteresting
Term
questioning response
Definition
a response that indicates that the receiver wants to probe the sender for additonal information and to discuss the issue further
Term
closed questions
Definition
questions that often result in yes, no, or a very short response
Term
listening with the third ear
Definition
listening to what is said between the lines and without words, what is expressed soundlessly, and what the speaker feels and thinks
Term
paraphrase
Definition
starting the essence of the other person's spoken words in your own words
Term
empathy
Definition
an active process in which you try to learn all you can about another person rather than having only a superficial awareness
Term
interpretative response
Definition
a response in which the receiver tries to tell the sender what his or her problem really is and how the sender really feels about the situation
Term
door openers
Definition
short responses inviting the other person to share his/her ideas, judgments, or feelings
Term
encoding
Definition
the process of putting thoughts into symbols-most commonly words
Term
feedback
Definition
the process by which the sender clarifies how his or message is being received and interpreted
Term
communication channels
Definition
the medium through which a message passes from sender to receiver
Term
advising response
Definition
responding to others by offering a solution
Term
supportive response
Definition
a response that shows the receiver's intent is to reassure, comfort, or minimize the intense feelings of the sender
Term
understanding response
Definition
this response indicates that the receiver is seeking to fully understand what the sender is actually saying.  this is the most effective way of responding to others and requires the skills of active listening, sometimes referred to as empathetic listening
Term
open questions
Definition
questions that provide space for the speaker to explore his or her thoughts
Term
active listening
Definition
seeing the expressed idea or problem from the speaker's point of view
Term
ignoring while listening
Definition
one of the four levels of general listening, better known as not really listening at all
Term
pretending while listening
Definition
one of the four levels of normal listening. some examples are "yeah, uh-huh, right"
Term
selective listening
Definition
one of the four levels of normal listening, known as hearing only certain parts of the conversation
Term
attentive listening
Definition
one of the four levels of normal listening, paying attention and focusing energy on the words that are being said
Term
empathetic listening
Definition
the fifth level, known as the highest form of listening to others; listening with the intent to understand
Term
parroting
Definition
to repeat exactly the speaker's words
Term
responding reflectively
Definition
paraphrasing the essence of the speaker's content and mirroring back to the speaker the emotions which he/she is communicating
Term
"you" messages
Definition
messages creating a feeling of blame and accusation
Term
sympathy
Definition
an involuntary feeling-the passive experience of sharing another person's fear, grief, anger, or joy
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