Term
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Definition
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Term
| Typical Attachments to LOI |
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Definition
1 - PROGRAM BUDGET
2 - AGENCY'S ANNUAL BUDGET
3 - BOARD LIST |
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Term
| HOW DO YOU DEMONSTRATE FIT? |
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Definition
- You read the guidelines
- Reviewed the list of recent grantees
- Your agency is in alignment w/ types of organizations being funded
- Describe what your agency is going to do and how |
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Term
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Definition
1 - State why your agency is a good fit - use precise, specific, vivid, compelling language
2 - Acknowledge prior funding (IF YOU CAN)
3 - Tell funder how much money is needed and for what purpose
- Tell funder of other grantmaker committment (LENDS CREDIBILITY)
5 - Be sure it is withing funder's customary range
6 - Provide the name of a contact person at your agency
7 - Have EXEC. DIR. OR CHAIR OF BOARD SIGN the letter (OR BOTH)
8 - Thank the funder for consering your proposal |
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Term
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Definition
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Term
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Definition
1 - EXPECTED REVENUES W/SEPARATE LINE ITEMS
2 - ESTIMATED EXPENSES W/SEPARATE LINE ITEMS
3 - SIMILAR EXPENSES GROUPED TOGETHER |
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Term
| A BUDGET IS/IS NOT, AND SHOULD |
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Definition
- IS A FORECAST, FLUID AND FLEXIBLE
- IS NOT CARVED IN STONE
- BE UPDATED AS NEEDED |
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Term
| BUDGET FOR CONTINUING PROGRAMS BY |
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Definition
- REFER TO PRIOR FISCAL HISTORY OF PREVIOUS YEAR
- ACCOUNT FOR INFLATION
- CONSIDER IF PROGRAM OBJECTIVES AND METHODS WILL CHANGE IN NEW GRANT PERIOD |
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Term
| BUDGET FOR NEW PROGRAMS - HOW TO |
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Definition
CONTACT COLLEAGUES AT OTHER NPO'S LIKE YOURS TO LEARN:
- SIGNIFICANT BUDGETING DECISIONS THEY MADE
- ASK THEM TO SHARE BUDGETING LESSONS
- DO YOUR OWN RESEARCH
- PRICE SHOP ONLINE
- BE CONSERVATIVE IN YOUR ESTIMATES-NOT OVER, NOT UNDER |
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Term
| BUDGET NOTES - WHEN TO CONSIDER |
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Definition
- WHENEVER AN EXPENSE ITEM IF 5% OR MORE OF TOTAL EST. COSTS FOR THE PROGRAM
- WHENEVER A LINE ITEM MIGHT BE UNCLEAR TO THE READER OR NEEDS ADDED NARRATIVE DETAIL SUCH AS "MISCELLANEOUS" |
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Term
EXPECTED REVENUES - FEE FOR SERVICE
1 OF 6 |
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Definition
| MONEY PAID BY CLIENTS FOR SERVICES YOUR NPO PROVIDES |
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Term
EXPECTED REVENUES - UNRELATED BUSINESS INCOME
2 OF 6 |
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Definition
| MONEYS EARNED FROM ACTIVITIES OF NPO UNRELATED TO THE CORE WORK AND MISSION |
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Term
EXPECTED REVENUES - GRANTS
3 OF 6 |
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Definition
| SEPARATE ANTICIPATED GRANTS BY FOUNDATION, CORPORATION, GOVERNMENT AGENCIES |
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Term
EXPECTED REVENUES - INCOME FROM SPECIAL FUNDRAISING EVENTS
4 OF 6 |
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Definition
| CALCULATE REVENUES BASED ON NET, NOT GROSS |
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Term
EXPECTED REVENUES - CONTRIBUTIONS
5 OF 6 |
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Definition
| INDIVIDUAL CONTRIBUTIONS RAISED/EARMARKED SHOULD BE LISTED ON SEPARATE LINE ITEM, E.G. MAJOR GIFTS, SPECIAL GIFTS. |
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Term
EXPECTED REVENUES - ENDOWMENT INCOME
6 OF 6 |
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Definition
| INTEREST INCOME EARNED ON ENDOWED FUNDS - SEPARATE LINE ITEM |
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Term
EXPECTED EXPENSES - SALARIES
1 OF 6 |
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Definition
| SEPARATE LINE ITEM FOR EACH FULL OR PART-TIME STAFF MEMBER - ADDS CLARITY FOR FUNDER |
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Term
EXPECTED EXPENSES - EMPLOYEE BENEFITS
2 OF 6 |
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Definition
| INCORPORATE AS A SEPARATE LINE ITEM: EMPLOYER-PAID TAXES, WORKERS COMP, MEDICAL & DENTAL INSURANCE COVERAGE, RETIREMENT PLANS INTO YOUR SALARY CALCULATIONS |
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Term
EXPECTED EXPENSES - CONTRACT PERSONNEL
3 OF 6 |
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Definition
| PROFESSIONAL OR TEMP STAFF ASSISTANCE WITH A BUDGET NOTE AS A SEPARATE LINE ITEM |
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Term
EXPECTED EXPENSES - RENT
4 OF 6 |
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Definition
| SEPARATE LINE ITEM AND A PORTION MAY BE INCLUDED IN PROGRAM BUDGET (SEE CH. 8) |
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Term
EXPECTED EXPENSES - EQUIPMENT
5 OF 6 |
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Definition
| PURCHASES OF COMPUTERS, MEDICAL TESTING DEVICES, VEHICLE FOR EXCLUSIVE PROGRAM USE |
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Term
EXPECTED EXPENSES - OTHER
6 OF 6 |
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Definition
| TELEPHONES, PHOTOCOPYING, PRINTING, INSURANCE, SUPPLIES, TRAVEL, MEMBERSHIP DUES (FOR STAFF MEMBER), CONFERENCES |
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Term
| OTHER COSTS THAT CAN BE ALLOCATED IN PROGRAM BUDGET |
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Definition
| EXECUTIVE SALARY FOR TIME SPENT SUPERVISING A SPECIFIC PROGRAM (NEEDS TO BE A SIGNIFICANT AMOUNT OF TIME - 10% OR MORE OF TIME) SEE PG. 122 |
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Term
| SINGLE PERCENTAGE FOR ALL OVERHEAD COSTS |
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Definition
| LARGE COMPLEX BUDGETS THAT ARE DIFFICULT TO TO ATTRIBUTE A COST TO A PROGRAM (SEE PG. 123) |
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Term
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Definition
SOMETHING OTHER THAN MONEY DONATED TO AN AGENCY:
- ALLOWS YOU TO STRETCH YOUR DOLLARS
- SHOWS STRONG COMMUNITY SUPPORT FOR YOUR AGENCY
- MUST BE INCLUDED IN BOTH THE REVENUE AND THE EXPENSE PORTION OF YOUR BUDGET (SEE PG. 124) TO BALANCE THE BUDGET |
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Term
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Definition
- ILLUSTRATES EBB AND FLOW OF MONEY COMING IN AND GOING OUT OF YOUR NPO FOR A PROGRAM
- SHOWS IF YOUR PROJECTS WILL HAVE SUFFICIENT FUNDS ON HAND TO PAY EXPENSES
- CUSTOMARY TO BE DONE ON A MONTHLY BASIS
- IS AN INTERNAL DOCUMENT FOR USE IN PROGRAM PLANNING |
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Term
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Definition
- YOUR AGENCY'S MOST RECENT FISCAL HISTORY
- WHERE MONEY CAME FROM (REVENUE); HOW IT WAS SPENT (EXPENSES)
- TOTAL ASSETS AT BEGINNING OF FISCAL YEAR AND VALUE AT THE END OF THAT PERIOD
- GRANTMAKERS REQUEST FOR CONSIDERATION OF FUNDING YOUR AGENCY |
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Term
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Definition
TWO METHODS:
- ESTIMATE OF ACTUAL COSTS
- FLAT PERCENTAGE CHOOSE ONE OR THE OTHER |
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Term
|
Definition
|
|
Term
|
Definition
1 - EXPECTED REVENUES W/SEPARATE LINE ITEMS
2 - ESTIMATED EXPENSES W/SEPARATE LINE ITEMS
3 - SIMILAR EXPENSES GROUPED TOGETHER |
|
|
Term
| A BUDGET IS/IS NOT, AND SHOULD |
|
Definition
- IS A FORECAST, FLUID AND FLEXIBLE
- IS NOT CARVED IN STONE
- BE UPDATED AS NEEDED |
|
|
Term
| BUDGET FOR CONTINUING PROGRAMS BY |
|
Definition
- REFER TO PRIOR FISCAL HISTORY OF PREVIOUS YEAR
- ACCOUNT FOR INFLATION
- CONSIDER IF PROGRAM OBJECTIVES AND METHODS WILL CHANGE IN NEW GRANT PERIOD |
|
|
Term
| BUDGET FOR NEW PROGRAMS - HOW TO |
|
Definition
CONTACT COLLEAGUES AT OTHER NPO'S LIKE YOURS TO LEARN:
- SIGNIFICANT BUDGETING DECISIONS THEY MADE
- ASK THEM TO SHARE BUDGETING LESSONS
- DO YOUR OWN RESEARCH
- PRICE SHOP ONLINE
- BE CONSERVATIVE IN YOUR ESTIMATES-NOT OVER, NOT UNDER |
|
|
Term
| BUDGET NOTES - WHEN TO CONSIDER |
|
Definition
- WHENEVER AN EXPENSE ITEM IF 5% OR MORE OF TOTAL EST. COSTS FOR THE PROGRAM
- WHENEVER A LINE ITEM MIGHT BE UNCLEAR TO THE READER OR NEEDS ADDED NARRATIVE DETAIL SUCH AS "MISCELLANEOUS" |
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|
Term
EXPECTED REVENUES - FEE FOR SERVICE
1 OF 6 |
|
Definition
| MONEY PAID BY CLIENTS FOR SERVICES YOUR NPO PROVIDES |
|
|
Term
EXPECTED REVENUES - UNRELATED BUSINESS INCOME
2 OF 6 |
|
Definition
| MONEYS EARNED FROM ACTIVITIES OF NPO UNRELATED TO THE CORE WORK AND MISSION |
|
|
Term
EXPECTED REVENUES - GRANTS
3 OF 6 |
|
Definition
| SEPARATE ANTICIPATED GRANTS BY FOUNDATION, CORPORATION, GOVERNMENT AGENCIES |
|
|
Term
EXPECTED REVENUES - INCOME FROM SPECIAL FUNDRAISING EVENTS
4 OF 6 |
|
Definition
| CALCULATE REVENUES BASED ON NET, NOT GROSS |
|
|
Term
EXPECTED REVENUES - CONTRIBUTIONS
5 OF 6 |
|
Definition
| INDIVIDUAL CONTRIBUTIONS RAISED/EARMARKED SHOULD BE LISTED ON SEPARATE LINE ITEM, E.G. MAJOR GIFTS, SPECIAL GIFTS. |
|
|
Term
EXPECTED REVENUES - ENDOWMENT INCOME
6 OF 6 |
|
Definition
| INTEREST INCOME EARNED ON ENDOWED FUNDS - SEPARATE LINE ITEM |
|
|
Term
EXPECTED EXPENSES - SALARIES
1 OF 6 |
|
Definition
| SEPARATE LINE ITEM FOR EACH FULL OR PART-TIME STAFF MEMBER - ADDS CLARITY FOR FUNDER |
|
|
Term
EXPECTED EXPENSES - EMPLOYEE BENEFITS
2 OF 6 |
|
Definition
| INCORPORATE AS A SEPARATE LINE ITEM: EMPLOYER-PAID TAXES, WORKERS COMP, MEDICAL & DENTAL INSURANCE COVERAGE, RETIREMENT PLANS INTO YOUR SALARY CALCULATIONS |
|
|
Term
EXPECTED EXPENSES - CONTRACT PERSONNEL
3 OF 6 |
|
Definition
| PROFESSIONAL OR TEMP STAFF ASSISTANCE WITH A BUDGET NOTE AS A SEPARATE LINE ITEM |
|
|
Term
EXPECTED EXPENSES - RENT
4 OF 6 |
|
Definition
| SEPARATE LINE ITEM AND A PORTION MAY BE INCLUDED IN PROGRAM BUDGET (SEE CH. 8) |
|
|
Term
EXPECTED EXPENSES - EQUIPMENT
5 OF 6 |
|
Definition
| PURCHASES OF COMPUTERS, MEDICAL TESTING DEVICES, VEHICLE FOR EXCLUSIVE PROGRAM USE |
|
|
Term
EXPECTED EXPENSES - OTHER
6 OF 6 |
|
Definition
| TELEPHONES, PHOTOCOPYING, PRINTING, INSURANCE, SUPPLIES, TRAVEL, MEMBERSHIP DUES (FOR STAFF MEMBER), CONFERENCES |
|
|
Term
| OTHER COSTS THAT CAN BE ALLOCATED IN PROGRAM BUDGET |
|
Definition
| EXECUTIVE SALARY FOR TIME SPENT SUPERVISING A SPECIFIC PROGRAM (NEEDS TO BE A SIGNIFICANT AMOUNT OF TIME - 10% OR MORE OF TIME) SEE PG. 122 |
|
|
Term
| SINGLE PERCENTAGE FOR ALL OVERHEAD COSTS |
|
Definition
| LARGE COMPLEX BUDGETS THAT ARE DIFFICULT TO TO ATTRIBUTE A COST TO A PROGRAM (SEE PG. 123) |
|
|
Term
|
Definition
SOMETHING OTHER THAN MONEY DONATED TO AN AGENCY:
- ALLOWS YOU TO STRETCH YOUR DOLLARS
- SHOWS STRONG COMMUNITY SUPPORT FOR YOUR AGENCY
- MUST BE INCLUDED IN BOTH THE REVENUE AND THE EXPENSE PORTION OF YOUR BUDGET (SEE PG. 124) TO BALANCE THE BUDGET |
|
|
Term
|
Definition
- ILLUSTRATES EBB AND FLOW OF MONEY COMING IN AND GOING OUT OF YOUR NPO FOR A PROGRAM
- SHOWS IF YOUR PROJECTS WILL HAVE SUFFICIENT FUNDS ON HAND TO PAY EXPENSES
- CUSTOMARY TO BE DONE ON A MONTHLY BASIS
- IS AN INTERNAL DOCUMENT FOR USE IN PROGRAM PLANNING |
|
|
Term
|
Definition
- YOUR AGENCY'S MOST RECENT FISCAL HISTORY
- WHERE MONEY CAME FROM (REVENUE); HOW IT WAS SPENT (EXPENSES)
- TOTAL ASSETS AT BEGINNING OF FISCAL YEAR AND VALUE AT THE END OF THAT PERIOD
- GRANTMAKERS REQUEST FOR CONSIDERATION OF FUNDING YOUR AGENCY |
|
|
Term
|
Definition
TWO METHODS:
- ESTIMATE OF ACTUAL COSTS
- FLAT PERCENTAGE CHOOSE ONE OR THE OTHER |
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Term
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Definition
|
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Term
|
Definition
- DYNAMIC, ENERGETIC WORDING
- PRESENT OR FUTURE TENSE
- BE BOLD
- BE BRIEF
- AVOID THE PASSIVE VOICE |
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Term
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Definition
| - ACCURATE, DESCRIPTIVE, CREATIVE AS POSSIBLE |
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Term
| PERSUASIVE SECTION HEADINGS - BILLBOARDS FOR YOUR PROPOSAL STORY |
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Definition
1 - Serve as sinage; markers that lead a reader through the narrative
2 - Help break up dense copy for easier reading
3 - Used to present persuasive information
4 - Ok to use bold or italics
5 - Incorporate "need" or "problem" into the wording |
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