Term
| What purpose does the disposition guide card serve? |
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Definition
| Serves to identify the record filed behind it and to provide cutoff and deposition instructions for the record. |
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Term
| Where do you place the disposition control label on records located away from the file drawer? |
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Definition
| Place the dispositions control label either on each container or on the cars or sheet of paper in the container or binder, where it is obvious. |
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Term
| Where do you place the disposition control label when a series is filed in more than one container? |
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Definition
| Place it on the first container or on each container. |
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Term
| What purpose do folders serve? |
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Definition
| To group related paper records together. |
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Term
| What should be done with folders when they become too bulky for use? |
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Definition
| Use more file folders as necessary. Be sure to affix more file folder labels to each additional folder and identify, on the label, the inclusive dates included on each of the folders. |
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Term
| What is shown on the folder label? |
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Definition
| Shows the item number, series title, and the office of record. |
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Term
| What is added to the file folder label when there is a retention period of one year or longer? |
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Definition
| The year (calendar or fiscal) |
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Term
| What is done when files expand to more than one drawer? |
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Definition
| Review the file plan to determine the inclusive series number to be placed on the drawer labels. |
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Term
| What is the first step in filing a document? |
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Definition
| Assemble documents for filing in the same manner as required for their creation, dispatch, and use with the last action on top. |
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Term
| What should you do prior to filing a document if an attachment is missing? |
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Definition
| Take action to get the missing records or information included in the file or make a notation to show what part of the file is missing of where filed, if included in another series. |
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